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What's NEW With Your Account? At a glance, here's what's new with this Version 4.0 release...
We are proud to release our very latest website tool which we hope will transform guest interaction at your upcoming events. It's called the Guest Request tool, and it allows guests of your events to log on and make requests for the event. Much unlike the Music Database, this system takes multiple requests from an unlimited number of guests and merges them together to create one (highly protected) master request list. Here's how it works: You log into your control panel and set up a unique group name for each of your upcoming events (for which you want to allow guest requests). When you set up a group, a unique URL will be established just for that event. This is the URL the guests will use to access the event request list to make their contributions. The front end looks and functions similar to the Music Database in the way that you can search and browse the DJ's music library. In the results you will notice a "REQUEST IT!" button that when you click it, will add your request to the request list, which is shown down below. The request list is displayed at all times, and shows the requests that were made by other guests. It also shows the tally of how many times that song was requested by the guests. The requests that you (as a guest) make will light up in bright yellow. You will also notice that for your own requests there is a "REMOVE IT!" button that allows you to remove only the selections that you have made. You can not tamper with another guest's requests! Even if you close your browser and come back at a later time or date, you will still see your requests light up in yellow and will be able to edit them. On the lockout date you've specified (lockout is the number of days before the event date which you will stop accepting additional requests), an automated email will be sent which includes a link to click on to print the HTML request list. The HTML printout lists all artists and songs, as well as the final tally of how many times it was requested. It also shows the disc # and track # if you have that information included in your music database. TRY A LIVE DEMO: http://www.demo.djintelligence.com/request/test
You can now set up Auto-Charges and Auto-Discounts on your Quote Generator to help you provide an even more accurate price quote for a prospective client. Auto-Charges/Discounts are additional charges or discounts that are automatically added/subtracted to/from the total price based on factors that the client can not control. Examples include a discount for a certain time of day, day of week, month of year, specific date or date range, and even an additional charge based on distance from your office to the event location. The system automatically calculates the number of miles from your office to the event location to determine whether or not an additional travel charge should be added to the total amount. You set the mileage ranges along with the amount that should be added to the total (US only). You can now also set up automatic discounts for off-peak events, such as mornings/mid-days, Sundays, Fridays, weeknights, winter season, and you name it! And with the "groups" option, you can actually create an unlimited number of targeted Quote Generators designed for each of the types of events you entertain! This means that your prospective wedding clients don't have to sift through your school dances packages, and vice-versa. To begin adding auto-charges/discounts to your quote generator, just log into your control panel and go to the Quote Generator page under the Tool Configuration section.
You can now set client logins to allow for multiple planning forms and timelines to appear in the Client Area. This is especially useful if, for example, you are working a wedding ceremony and reception and you have separate planning forms and timelines for each. Now the client can work on both through the Client Area.
If you do not want your clients to be able to make 'Must Play' or 'Play if Possible' requests at all, you can now remove that capability from the Music Database simply by setting the Must Play max and/or Play if Possible max to '0'. When you set this value to '0', the ADD to request list buttons simply do not appear. This setting can be found in the Master Settings section of the control panel.
You can now control the limit on how many 'Do Not Play' selections your clients can make. In addition, as above, by setting this value to '0', you can now remove this capability from the Music Database if you do not want your clients to be able to make any selections of this sort. This setting can be found in the Master Settings section of the control panel.
The default music library has been updated to a new, more comprehensive list. The list features over 60,000 all-time chart-topping hits. Also, it is more encompassing to the various formats of music. The new list will be adequate in all genres, including country. In addition, we listened to the suggestions of our subscribers and the new default music list format is "Last Name, First Name" instead of "First Name Last Name" how it was previously. The default database gets updated automatically with the latest chart-topping hits. A note about this change: This will not in any way affect request lists that your clients are currently in the process of working on. They will still be able to add songs, remove songs, change songs, etc. So all in all, this change will be seamless to your clients.
If you have your account integrated with a DJ Webmin account, two changes have been made that will help keep your DJ Webmin account clean and accurate. First, customer records are now only inserted into DJ Webmin if that customer does not yet exist (uses email address as the primary key). In other words, submitting multiple forms from the various tools will no longer create multiple records for the same customer within DJ Webmin. Second, event/lead records are now only inserted into DJ Webmin if that event/lead does not yet exist (uses email address and event date as the primary key). This means that submitting multiple forms from the various tools will no longer create multiple records for the same event/lead within DJ Webmin.
If you have your account integrated with a DJ Webmin account, and you use the password-protected Client Area, the Payment Gateway will now show the remaining balance for the client's event, as pulled in real-time from DJ Webmin. For example, if you have an event booked for $600 and they paid a $200 deposit, the Payment Gateway will display $400 as the remaining balance. As always, payments made through the Payment Gateway must be manually entered into DJ Webmin. This is for your protection so you can verify that you have received the funds before applying them towards an event.
You will now notice two new ways to integrate the Availability Checker on your website. First, you can have the mini-calendar box appear directly on your web page. Second, you can have a mini-calendar box pop up automatically when users visits your homepage. These two new great methods of integration make the date availability checking process even smoother and quicker, and is sure to increase the number of leads you receive through your site! To use these two new methods of integration, please visit the Code Builder section of your control panel.
You can now add page breaks to your Booking System printout. If your contract text is breaking in an unpleasant place you can now add your own forced page breaks to the printout. To set this up, log into your control panel and go to the Booking System page under the Tool Configuration section. There you will see the new code for adding page breaks. Also, buttons that appear on the all printouts will no longer print out on the actual page when it is printed out. This will help make your printouts appear more professional and look less cluttered.
Need to blackout an extended set of days? Taking a week off for a family vacation? No longer will you have to enter each individual date. You can now blackout a date range by entering the "from date" and the "to date".
Having problems with clients logging into their Client Area and making last minute changes to their event information AFTER you've already printed off all of your forms for the event? The new Client Area lockout feature will assist with this. You can now specify a number of days prior to the event date to lock a client out of the Client Area. Once the event date has passed, they will be permitted re-entry into the Client Area so they can make use of tools such as the post-event Satisfaction Survey. You can set this option when setting up or editing a Client Login from inside of your control panel.
Worried about your competitors sitting on your site and checking your dates to see how booked you are for the upcoming season? At your request, we've added a feature that limits the number of dates a website visitor can check at one time. After the limit, they will be presented with a pop-up box that indicates they've exceeded the maximum allowed and should try back later. This is an automatic feature, there is nothing you need to do to activate it.
If your local or country requires to to charge a sales tax on your services, you can now set up the Quote Generator to automatically calculate and include the tax in the quote. If you have your Quote Generator linked to your Booking System, the tax will automatically carry over and display on your contract. To add sales tax, just go to the Master Settings page from inside your control panel. |
Guest Request List tool added to
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